Whistleblower

Eltronic Group’s whistleblower portal gives you, as an employee or external stakeholder, a confidential tool to express any concerns on irregularities or violations of rules committed by one of the Group’s companies or directly by Eltronic Group – including its employees, management, or its management board.

The scheme is covered by the Group’s policy.

You have the option to report confidentially or completely anonymously. If you report confidentially, your information will only be known by Holst, Advokater, unless otherwise agreed upon. If you choose to omit contact information, you will be able to access the case via a code you receive when you submit the case. Here, you will be able to communicate with Holst, Advokater via encrypted messaging.

You have the choice of reporting your concern verbally or in writing and you have the choice of both the Group’s internal systems or to use the portal set up by the Danish Data Protection Agency – this will be accessible at the Danish Data Protection Agency from 17 December 2021.

Written and oral report:

• Follow the link and report here or via the QR-code.

What can be reported

Serious concerns can be reported such as e.g.

• Criminal offenses

Including e.g., Corrupt behavior, fraudulent behavior and forgery.

• Serious or repeated violations of other legislation

Including Environmental Violations, GDPR guidelines, etc.

• Serious person-related conflicts in the workplace

Sexual harassment / sexual abuse, as well as bullying.

• Violation of professional standards that are in the public interest – e.g. if a breach could endanger public safety

What cannot be reported

Personnel matters, such as conflicts between colleagues, violation of guidelines for alcohol and drugs, dissatisfaction with pay, etc. – these matters will have to be reported to the direct management or the relevant HR function in the company in question.

Case handling process

All reports are first reviewed by our independent whistleblowing unit, Holst, Advokater, to ensure objectivity and to assess whether the matter falls within the purpose and scope of the whistleblower scheme. If it does, Holst, Advokater decides whether an investigation should be initiated and appoints an investigation lead (internal or external). The whistleblower’s identity is treated confidentially.

For cases within scope, the matter is escalated to the appropriate level (the Group CEO and/or the Chair of the Board). If the allegation concerns the Group CEO, the Chair is informed; if it concerns the Chair, the Board (excluding the Chair) is informed. If you are not anonymous, you will receive an acknowledgement of receipt within 7 days and feedback on the handling of the case as soon as possible and no later than 3 months. Anonymous reporters can follow the case and communicate securely via the platform’s encrypted chat.

The case handling concludes with a written report and any necessary follow-up actions. Retaliation against whistleblowers is not tolerated.